Rules of entry for the third HSBC /SA PEN Literary Award

Press release

1. Entries, of short stories only, for the above award will be restricted to writers not older than 40 on closing date of 31 July 2006, i.e. born after 31 July 1966. Any citizen of South Africa or of the Southern African Development Community (SADC*) countries is eligible to enter. Prizes of US$5 000 (approx R30 000), $3 000 (R18 000) and $2 000 (R12 000), will be awarded for the three best short stories (winner, first runner-up and second runner-up) selected by the editorial board.

Authors who submitted entries for the 2005 and 2006 awards may submit new works for the 2007 award, provided they are not older than 40 on closing date (31 July 2006).

2. All stories must be unpublished (as at publication in April 2007), original works in English, of not less than 2 500 words and not more than 5 000 words. Previously published work, either in print or on the internet, will not be eligible for inclusion in New Writing from Southern Africa – 2007.

3. Entries should be typed in double spacing on one side only of A4 paper. Pages should be numbered and fastened securely together. No name, address or other identifying mark should appear on the typescript other than the title of the story on each page. The final page should be indicated as such, and the number of words in the story given. Three copies should be submitted.

Faxed and e-mail entries are not acceptable.

4. A covering letter with the name, e-mail address, postal address and fax & telephone contact details of the entrant must be included. A photocopy of ID, or other proof of citizenship of one of the SADC countries, must be attached.

5. Submissions will not be returned, so entrants are advised to keep a copy. An entry implies acceptance of all the rules and conditions of the project. Failure to comply will result in disqualification.

6. An editorial board will be appointed jointly by HSBC, SA PEN and New Africa Books. This board will select the entries to be included in the book. JM Coetzee will choose prize-winners for the HSBC/SA PEN Literary Award. The board’s decision will be final and binding and no correspondence will be entered into other than with successful entrants. All entries will be judged without author identification. SA PEN and New Africa Books will ensure that the name of the author does not appear on material submitted to readers or the editorial board. Identity will be recorded by means of a confidential coding system.

7. In all cases, the copyright shall remain with the author, but SA PEN shall reserve the right to allow stories from the book to be published in the P.E.N. International or P.E.N News or in anthology form. HSBC, SA PEN and New Africa Books also reserve the right not to publish or award should the general standard of submission be unacceptable to them. Royalties on the sale of the volumes of New Writing from Southern Africa – 2007 will not accrue to individual writers.

8. Mail or courier submissions should be sent to:

NEW WRITING FROM SOUTHERN AFRICA
NEW AFRICA BOOKS
P O Box 46962
GLOSDERRY
7702
Cape Town

Hand deliveries to:

NEW WRITING FROM SOUTHERN AFRICA
NEW AFRICA BOOKS
99 Garfield Road
Claremont
Cape Town

The closing date for submissions will be 4.00 p.m. on Monday, 31st July 2006.
Entries post-marked or delivered after that date will be rejected.
Receipt of entries will only be acknowledged if an author requests this.

9. New Africa Books cannot undertake to make corrections or amendments to any typescript submitted. Nor, while they will take great care of typescripts, can they be responsible for any that are damaged or lost while in the post.

10. New Writing from Southern Africa – 2007 will be launched officially in 2007 at a time and place to be publicised. At this function the literary prizes of US $5 000, $3 000 and $2 000, exclusively the right and reserve of HSBC, will be awarded. HSBC and SA PEN will also have the right to be directly involved in the process of distribution, marketing and promotion through all media. The book will be marketed in this country and abroad, and will also be publicised by International PEN, which has 132 centres throughout the world.

* SADC COUNTRIES:

Angola, Botswana, Democratic Republic of Congo, Lesotho, Madagascar, Malawi, Mauritius, Mozambique, Namibia, South Africa, Swaziland, Tanzania, Zambia, and Zimbabwe.

LitNet: 20 February 2006

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